How to Evaluate a Commercial and Janitorial Cleaning Services Proposal Like a Pro

Choosing a cleaning service for your business isn’t just about picking the lowest price. It’s about getting value for your money and ensuring your facility receives the level of service it deserves.

When it comes to evaluating commercial cleaning proposals, there are a few key things to look for that can make all the difference in the quality of service you’ll receive.

1. Understand the True Cost of Service

Price is often the first thing we look at, but don’t stop there. A good proposal should break down the costs clearly, specifying base service rates, consumables like soap and toilet paper, and labor hours. If you’re just looking at the bottom line, you might miss hidden details that could affect the quality of service you receive.

2. The Role of Labor Hours in Service Quality

Labor hours are crucial—too few hours can lead to rushed work or missed details, impacting the overall cleanliness of your facility. A good proposal should outline how many labor hours are dedicated to your facility and detail how staff are supervised and managed to ensure high-quality cleaning.

3. Know What Services Are Included

A vague scope of work can lead to unmet expectations. Does the proposal specify daily, weekly, and monthly tasks? Are periodic services like deep cleaning or carpet cleaning included, or are they extra? Be sure the scope clearly defines what’s included and how frequently tasks will be performed.

By understanding these key elements, you can ensure you’re selecting a cleaning partner who offers transparency, value, and a level of service that meets your needs.

Want to dive deeper into evaluating cleaning proposals? We’ve created a comprehensive guide to help you make the best decision for your business. Download our free e-guide, "The Ultimate Guide to Commercial Cleaning: How to Properly Evaluate a Cleaning Proposal," and start choosing the right cleaning service today.

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With this guide, you'll learn how to secure fair pricing, avoid the common pitfalls of declining cleaning quality, know what to look for in a commercial cleaning service provider, and confidently choose the best commercial cleaning service for your facility!

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By Yuhannes Watts • April 10, 2025

When hiring a cleaning service for your business, it’s essential not just to focus on the price and scope of services—but also on maintaining high standards of cleanliness consistently. A solid quality control plan is key to ensuring that your cleaning service continues to meet expectations over time, rather than allowing standards to slip.

The Impact of Labor Hours on the Quality of Your Cleaning Service

By Yuhannes Watts • February 20, 2025

When it comes to choosing a commercial cleaning service, the amount of labor allocated to your facility plays a huge role in the quality of service you receive. However, many proposals fail to clearly outline how many labor hours will be dedicated to your facility, leaving you in the dark about whether you'll get the level of service you expect. Labor hours are more than just a number —they directly affect how well your space is cleaned. Without adequate time and staffing, your facility could experience rushed work, overlooked details, or a general lack of attention to the areas that need it most.

How to Ensure You're Getting a Fair Price for Commercial Cleaning Services

By Yuhannes Watts • January 14, 2025

When evaluating cleaning proposals for your business, it’s easy to get caught up in the price. However, without the proper clarity, the numbers on a proposal can be misleading, leaving you unsure of what you're actually paying for. While a lower price might seem appealing, it’s essential to look beyond the surface and understand the details to ensure you're getting true value. One of the most important things to focus on is pricing transparency . A fair proposal should clearly outline the base price for regular monthly services, but it shouldn’t stop there. Consumables like toilet paper and soap often fluctuate from month to month, so they should be billed separately to avoid confusion. Make sure these are specifically detailed in the proposal.